4931 N. Marine Drive Chicago, IL 60640
(Adopted 3 October 2001)
Section 1. Primary Purpose: The Margate Park Advisory Council (MPAC) shall exist to oversee the development and operation of Chicago Park District land and facilities west of Lake Shore Drive, north of Wilson Avenue, south of Foster Avenue, and east of Sheridan Road, as community facilities so as to promote activities for the residents of Uptown who utilize these parks and playlots for recreational purposes. The MPAC shall foster improvements within and throughout park facilities in cooperation with park administration and staff to fully utilize material and human assets.
Section 2. Council Responsibility: The MPAC shall inventory its assets and maintain an accounting of operating incomes and expenditures.
Section 3. Membership Goal: The MPAC constantly shall seek additional Members from the community.
Section 1. General Powers: The affairs of the MPAC shall be managed by its Membership.
Section 2. Conditions of Membership: The number of Members shall be unlimited. Membership is divided into Supporting Members (those who pay membership dues and who support the goals and programs of the MPAC, but do not attend meetings regularly and therefore do not vote), and Active Members (those who pay membership dues and attend four {4} meetings within a six {6} month period). Voting privileges of an Active Member commence with attendance at their fourth (4th) meeting of the MPAC.
Section 3. Termination of Active Membership: All Active Memberships shall continue until terminated by voluntary resignation or until the Active Member misses three (3) consecutive regularly scheduled meetings (at which time, that person shall not vote until attendance at two {2} consecutive meetings).
Section 4. The Margate Fieldhouse Supervisor is a non-voting ex officio Member of the MPAC and shall serve as a liaison of the MPAC to the Chicago Park District.
Section 5. Dues: The Membership shall prescribe the annual dues of Members. In no case shall dues exceed $12.00. Members who join more than nine (9) months after the annual election are assessed dues at half the annual rate for the current year.
Section 1. Regular Meetings: The MPAC shall convene regularly scheduled monthly meetings in the Margate Fieldhouse at a time and day established by the Board of Directors. A notice of each regularly scheduled monthly meeting shall be posted at least seven (7) days in advance in the Margate Fieldhouse.
Section 2. Special Meetings: Special meetings of the Membership may be called by the President or by a majority vote of the Board of Directors.
Section 3. Quorum: A majority of Active Members, plus the President, shall constitute a quorum for the transaction of business at any meeting of the Membership.
Section 4. Compensation: Members shall not receive any compensation for their services except by resolution of the Membership. Out-of-pocket expenses may be reimbursed to allow for authorized activities of the MPAC.
Section 5. Conflict of Interest: If a Member has a potential or actual financial conflict of interest in a proposal before the Membership or the Board of Directors, he or she must disclose such interest prior to commencement of the formal consideration of the proposal by the Membership or Board of Directors, or as soon as the potential or actual conflict becomes apparent, and may not vote on the resolution or motion.
Section 6. Meeting Place. The MPAC shall meet in the Margate Fieldhouse.
ARTICLE IV: BOARD OF DIRECTORS
Section 1. General Powers. The Board of Directors shall meet as needed, having and exercising all authority of the Membership in the management of the MPAC between Membership meetings. The Board of Directors shall execute policy directives of the Membership where appropriate, make and/or coordinate programming suggestions to the Membership and/or MPAC committees where appropriate, coordinate the recruitment of new Members, and assist with promotional efforts where necessary.
Section 2. Number, Election and Term of Office. The number of Directors shall be no fewer than five and no more than nine. All nominations for election of Directors of the MPAC shall be made at the regularly scheduled December meeting. The Directors shall be elected by a majority of the Active Membership present at the regularly scheduled January meeting for a two-year (2) term beginning at the meeting’s conclusion.
Section 3. Termination. A Director’s term of office shall continue until terminated by voluntary resignation or until the Director misses three (3) consecutive regularly scheduled meetings.
Section 4. Vacancies. A vacancy by any Director will be filled by an Active Member for the unexpired portion of the term by a majority vote of the Board of Directors at the next regularly scheduled meeting after the vacancy is announced, or at a special meeting called as prescribed in these Bylaws.
Section 5. Removal. Any Director may be removed by the Board of Directors with a two-thirds (2/3) majority vote whenever, in its best judgment, the interests of the MPAC would be served thereby, after a special meeting of the Board of Directors is called for this purpose.
ARTICLE V: OFFICERS
Section 1. Number: The Officers of the MPAC shall be President, Vice-President, Secretary, and Treasurer. No two offices may be held by the same person simultaneously.
Section 2. Qualifications: The Officers of the MPAC shall be elected from among the Active Membership.
Section 3. Election and Term of Office: All nominations for election of officers of the MPAC shall be made at the regularly scheduled December meeting of even numbered years. The officers shall be elected by a majority of the Active Membership present at the regularly scheduled January meeting of odd numbered years for a two-year (2) term beginning at the meeting’s conclusion.
Section 4. Vacancies: A vacancy in any office will be filled by an Active Member for the unexpired portion of the term by a majority vote of the Board of Directors at the next regularly scheduled meeting after the vacancy is announced, or at a special meeting called as prescribed in these Bylaws.
Section 5. Removal: Any Officer may be removed by the Board of Directors with a two-thirds (2/3) majority vote whenever, in its best judgment, the interests of the MPAC would be served thereby, after a special meeting of the Board of Directors is called for this purpose.
Section 6. President: The President shall discharge all duties incident to the office of the President, subject to the direction and control of the Membership. The President shall preside at all meetings of the MPAC and its Board of Directors. The President may execute contracts or other documents for the MPAC which the Membership or Board of Directors has authorized, except in those instances in which the authority to execute is expressly delegated to another officer or agent of the MPAC, or a different procedure is expressly prescribed by the Membership. Accepting requests and recommendations from Members, Officers, and MPAC committees, the President shall establish an agenda for regularly scheduled MPAC meetings. The President shall serve as the primary conduit of information, promotion, requests, and/or demands for MPAC to the Chicago Park District and the public, once passed by the Active Membership. The President shall monitor, coordinate, and encourage (where appropriate) the work of the committees of the MPAC, and shall appoint chairs of those committees when necessary.
Section 7. Vice-President: The Vice-President shall preside at all meetings of the MPAC and its Board of Directors when the President is not in attendance, assist in the execution of policy directives of the Membership, maintain attendance records at meetings of the Membership, maintain liaison with committees, and perform all related duties that may be assigned by the Board of Directors.
Section 8. Secretary: The Secretary shall preside at all meetings of the MPAC and its Board of Directors when the President and the Vice-President are not in attendance, take and review minutes of meetings of the MPAC and its Board of Directors, insure that all notices are duly given in accordance with these Bylaws, maintain a mailing list of appropriate community groups and persons to receive MPAC information, assist (if appropriate) with promotional material prepared by Members or committees for activities and/or programs of the MPAC, sign (with the President or other officer authorized by the Membership) all official documents needing concurrent signatures, and perform all related duties as may be assigned by the Board of Directors.
Section 9. Treasurer: The Treasurer shall be the principal accounting and financial officer of the MPAC. The Treasurer shall review financial statements of the MPAC, assist in the preparation of MPAC budgets, assist any fundraising efforts of Members or committees of the MPAC, collect and disburse monies, and perform all related duties as may be assigned by the Board of Directors.
Section 10. Salaries: No salaries shall be provided to the Officers of the MPAC.
Section 11: Public Offices: No person elected to a public office (on date of taking oath of office) or employee of the Chicago Park District shall be eligible for election as an officer of the MPAC. However, nothing shall preclude them from the MPAC Membership. Local School Council Members shall be allowed to serve as officers of the MPAC.
Section 1. Committee Responsibilities: The MPAC may establish committees appropriate to the desires and needs of the Membership. With MPAC approval, committees may create or develop new programs and initiatives; make recommendations for change to the Membership regarding improvement in existing programs, operations, safety hazards, and park attractiveness; raise funds for committee efforts; promote committee activities; recruit new Members for the committee and/or MPAC; and review conditions of park facilities, equipment, and parkland for recommendations or repair, landscaping, renovation, and/or replacement.
Section 2. Guidelines: Committees will set goals, establish meeting times, create their own guidelines, and elect a Chair. Committees must work with the President and the Board of Directors to avoid conflict with these Bylaws and to promote unity in MPAC action. MPAC approval is required for all committee recommendations and programs.
Section 3. Dissolution: Committees are dissolved through a vote of the Board of Directors.
Section 4. Committee Reports: Committees are automatically given a spot on the agenda of all regularly scheduled MPAC meetings. Committee reports may be presented orally or in writing.
Section 1. Contracts. By majority vote, the Membership present at any regularly scheduled meeting must authorize any Officer or Officers to enter into or deliver any document in the name of and on behalf of the MPAC for amounts exceeding $500.
Section 2. Loans: No loans shall be made by the MPAC to its Officers or Members or others.
Section 3. Authorization and Disbursement of Checks: All checks, drafts, or other orders for the payment of money, notes, or other evidences of indebtedness issued in the name of the MPAC shall be signed by the Treasurer and countersigned by the President or Vice President or Secretary of the MPAC. All usual and customary expenditures necessary to conduct business of the MPAC will be done by the Treasurer. All expenditures or commitments for expenditures exceeding $500 must be pre-approved by the Membership.
Section 4. Deposits: All funds of the Council not otherwise employed shall be deposited to the credit of the MPAC in such banks or financial or other institutions as the Board of Directors may select.
Section 5. Amendments: The power to make, alter, amend, or repeal these Bylaws shall be vested in the Membership. Said alterations shall be submitted in writing with sufficient copies for the Membership and announced at a regular monthly meeting and written notice and a copy of the proposed amendment shall be mailed to all Active Members not in attendance at that meeting not less than fourteen (14) days prior to the next scheduled monthly meeting. Said alterations must be adopted by a two-thirds (2/3) vote of the Active Members voting at the subsequent scheduled meeting.
The undersigned President, Vice-President, Secretary, and Treasurer of the Margate Park Advisory Council hereby certify that the foregoing Bylaws are the true and accurate Bylaws of the Margate Park Advisory Council as adopted on October 3, 2001
_______________________________________________, President
_______________________________________________, Vice-President
_______________________________________________, Secretary
_______________________________________________, Treasurer
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